Flexopus

Booking of working places and meeting rooms (Flexopus)

Employees must log in to Flexopus site via SSO and follow the instructions: https://fau-hta.flexopus.com After the first login you have to wait approx. 24 hours until you are assigned to the correct user group and can start your bookings.

Students writing a Bachelor’s or Master’s thesis must apply for access via the following link: https://www.idm.fau.de/grow/definition/latest/flexopusApplication

Guests are kindly requested to contact hta-flexopus@fau.de.

The system is easy to use and largely self-explanatory. Nevertheless, detailed information can be found in the YouTube VIDEO as well as in the FLEXOPUS HELP CENTER.

In order to organize our work efficiently and satisfactory please respect some general rules:

  • Priority for the person who booked over the person who did not book
  • If you book a desk and don’t use it – please cancel the booking in the system so that others can use the desk
  • Tidy desk – please keep all the desks clean and leave them neat for the next person who will use them, please clean the white-boards and remove all the items you used

Please also make sure that your students follow these rules.

General information:

  • At the moment bookings are possible for the period of max. 180 days
  • Each booking (as well as a change or cancellation) is followed by an email confirmation with an .ics-file (which you can implement in your calendar) – there is no email confirmation for recurring booking
  • Using the system you acknowledge that you are aware of the IT-regulations at FAU : FAU IT-Richtlinie and FAU IT-Rahmendienstvereinbarung (IT-RDV)
  • Please check your personal settings – per default your profile is not visible to others. Please try to avoid anonymous bookings in the system. Bookings with names help to find colleagues quickly and easily and show who has booked a meeting room. You can deactivate anonymity in the profile settings.

Exception

Seminar rooms and CIP-Pools (Campo)

We have three seminar rooms and five CIP-Pools in N74. The rooms are used for lectures, seminars & larger events and should *only* be booked via campo.

How to book a room for teaching via campo:

  • Campo: https://campo.fau.de -> “Detailed search for room” -> [room name/room number]
  • If you want to book the room, please check, if it is free on the date that you consider. For this, take the following steps:
    • Visit Campo
    • Go to “Detailed search for room”
    • Type in [room name/room number] under “Unrestricted search” –> click “Search”
    • Click on the room number under “Default text”
    • Click “To room plan”. Here you can choose the semester and the week and check, if the room is available. After that you can make a room request.